New Students-Welcome

WELCOME NEW ADMITS FALL 2016

Congratulations and welcome to the Program in Biomedical Science and Engineering (BCB [now called BMEB], MCDB, MSCB [now called CB3] and MICRO Tracks) graduate program at the University of California, Santa Cruz. The PBSE Program is designed to provide you with an opportunity to understand “how to” gain academic and personal success in the area of Bioinformations and Computational Biology, Molecular, Cell and Developmental Biology, Chemistry and Biochemistry and Microbial Biology. During your first year in the PBSE Ph.D. program at UCSC, I will be your personal contact for all administrative processes and procedures required by the PBSE and the Graduate Division.

Please take a few moments to review the program information below.

On behalf of the PBSE faculty, I welcome you and look forward to seeing you this fall.

Sincerely,
Sarah Arantza Amador
Graduate Program Coordinator, MCDB

PBSE AND CHEMISTRY DEPARTMENT RESEARCH CONFERENCES
The PBSE research conference is on Wednesday, September 14, 2016, from 8:00am-9:00pm at Roaring Camp (http://www.roaringcamp.com)  and the Chemistry research conference is on Tuesday, September 13, 2016, from 9:00am-9:00p at Happy Valley Conference Center (http://www.happyvalleycc.org/).

Please be sure to try to carpool with a current graduate student to the PBSE Research Conference. Parking is limited at the Roaring Camp venue, so we encourage carpooling. To contact grads that are attending, please email mcdgrads@ucsc.edu to arrange a ride.

The PBSE Research Conference is a one-day event to introduce you to faculty, grads, postdocs and other researchers in Molecular, Cell and Developmental Biology and affiliated departments of Chemistry, Microbiology & Environmental Toxicology, and Bioengineering.  This event will include faculty research talks, posters, lunch and dinner.  Your conference fees and meals have already been paid for by the departments.

Please note: BCB (BMEB), MCDB and MICRO Grads please plan to attend the PBSE research conference only. MSCB (CB3) grads, please plan to attend both PBSE and Chemistry conferences.

BOOT CAMP (for BCB [BMEB] only)

September 15-21. Details to follow.


PBSE GRADUATE ORIENTATION
Orientation is scheduled on Monday, September 19th from 8:30am-5:00pm and your attendance is required by the departments.  During orientation you will attend several short training sessions and get an overview of the departments.  We will provide you with lunch (pizza).  You will have several opportunities to meet and speak with the graduate students throughout the orientation.  In addition, there will be a brief program overview by the Graduate Advising Committee Chairs (GAC).  Following the program overview you will meet with GAC for academic advising, required and recommended coursework.

SEVEN WEEK ROTATIONS
Rotations will be six weeks with the seventh week being for rotations talks where students present what they learned in the lab. During the PBSE Orientatiion, you will be given a detailed timeline for the rotations and what dates your lab rotation choices are due. We feel that six weeks is long enough to work on a research project and figure out if the lab is a "right fit" for you and your research interests.

ENROLLMENT: June 22
Enrollment and other services will be available to you using the Academic Information System (AIS), available through the new student portal - https://my.ucsc.edu. New graduate students may begin the enrollment process June 20. If you need technical support, including help with your student ID and password, please call (831)459-4357 or email help@ucsc.edu. If you need help enrolling in a class, call the enrollment Help Line at (831)459-4412 or email registrar@ucsc.edu.

You will need your AIS User Name and password, which you'll use to access the student portal:

User Name: <W + SID>   Password: <########>

The 7-digit number following the W in your User Name is your new Student ID number. If you have not received your login or password via email then please call the Graduate Division at (831) 459-3513.

If you are enrolling in the Biol 200A and 200B, please be sure to enroll for a letter grade.

MCDB Track: please enroll in the following courses after June 18.
Class ID Course Credits Class Number Instructor
Biol 200A Genetics/Microbiology 5 Units 20754 Sanford/Tamkun
Biol 200B Adv Molecular Biology 5 Units 20755 Jurica
Biol 291 Friday Seminar Series 2 Units 20786 Staff
Biol 292 Monday Seminar Series 0 Units 20787 Staff

MSCB (CB3) Track: please enroll in the following courses after June 20.

Class ID Course Credits Class Number Instructor
Biol 200B Adv Molecular Biology 5 Units 20755 Jurica
Chem 200A Adv Biochemistry 5 Units 20895 Rubin
Chem 291 Monday Seminar Series 5 Units 22904 Benjamin


BCB (BMEB) Track: please enroll in the following courses after June 20.

Class ID Course Credits Class Number Instructor
BME 200 Research and Teaching in Bioinformatics 3 Units 20793 Stuart
BME 205 Bioinformatics Models and Algorithms 5 Units 20789 Bernick
BME 280B Seminar on Thursdays 2 Units 20794 Brooks

MICRO Track: please enroll in the following courses after June 20.

Class ID Course Credits Class Number Instructor
METX 200 Inter Approaches in Environ Toxicology 5 Units 22630 Smith
METX 292 Intro Grad Seminar 0 Units 21408 Staff
And possibly:
Biol 200B Adv Molecular Biology 5 Units 20755 Jurica


You will enroll in additional courses after you attend your Advisory Meeting at the PBSE Orientation on September 19th. All students are required to enroll in at least 15 units/quarter.

STATEMENT OF LEGAL RESIDENCE
The Statement of Legal Residence, should be completed (even if you are a California resident) and returned to the Office of the Registrar so that your resident status can be determined for tuition purposes.  Failure to return the completed form will result in your status being classified as a non-resident and being billed accordingly.

INTERNATIONAL STUDENTS
Please visit the Office of International Education for more information: http://ieo.ucsc.edu/intl-students/new/orientation.html

All international students must complete the Graduate Financial Certificate. Students currently attending another U. S. school will also need to complete a Transfer Form.  The Graduate Division cannot prepare the I-20 for an F-1 visa without these forms.

PAYROLL INFORMATION
Paychecks for Teaching Assistants, Graduate Student Researcher, Fellowship recipients and Financial Aid are disbursed through the Student Business Services (831- 459-2159) or the Physical & Biological Sciences (PBSCI) Accounts Payable Office (831- 459-3650) or BSOE Accounts Payable Office.

  • Student Business Services is responsible for financial aid, fellowship and scholarship checks.  SBS sends checks to your local or permanent addresses, depending on the funding classification and student account.
  • PBSCI Accounts Payable distributes your Teaching Assistant (TA) and Graduate Student Research (GSR) checks to your local campus address, unless your account is set up as direct deposit.
  • Both offices use your address information from your student portal, therefore it is extremely important to keep your student portal information up to date on a quarterly basis.


The departments strongly urge all students to sign up for direct deposit with SBS and PBSCI Accounts Payable.

Direct Deposit-Student Business Services Office Form used to electronically transfer funds (fellowships, summer support, travel grants, financial aid and loans) to your bank account. It generally takes two weeks to process the SBS direct deposit request. Please send this form directly to SBS.
Direct Deposit-PBSci Payroll Office System used to electronically transfer Teaching Assistant (TA) and Graduate Student Research (GSR) funds to your bank account. You can access this from your my.ucsc.edu portal.
Stipend Amounts:

The PBSE (BCB [BMEB], MSCB [CB3], MCDB and MICRO tracks) pays its Graduate Student Researchers a quarterly stipend of $7665 and its Teaching Assistants $6684 per quarter. Registration fees ($5899 per quarter) are charged to the faculty advisor's grants when supported as a GSR and to the Graduate Division if supported as a TA. Teaching Assistants will be required to pay a small offset fee (~$356) to the Registrar each quarter.

  • GSR and TA pay dates are as follows: Nov. 1, Dec. 1. Jan 1 (Fall); Feb 1, March 1, April 1 (Winter); and May 1, June 1, July 1 (Spring).
  • Quarterly regents fellowship (Cota-Robles, Chancellor's Fellowship, Dean's Fellowship, and Graduate Fellowships) pay dates are on the first day of each quarter.


Fellowships awarded for less than the full academic year will be paid in equal installments fall and/or winter quarter (if the award is larger than one quarter of fellowship) unless you contact the Graduate Division requesting a change in this payment schedule.

If you are waiting for a check then it is always a good idea to check with the correct office to confirm the status of your account (outstanding bills, address information, correct set-up). Incorrect mailing addresses and outstanding bills can cause unexpected delays and minimize disbursement payments.


CAMPUS MAILING ADDRESS
MCDB Track students-Your mailing address is: 

UCSC Dept. of Molecular, Cell and Developmental Biology
Your Name, Faculty Sponsor’s Lab
225 Sinsheimer Labs.
Santa Cruz, CA 95064
Fax: 831-459-3139 
Mail stop Code: SIN-MCDB
         
MSCB (CB3) Track students-Your mailing address is:

UCSC Dept. of Chemistry and Biochemistry
Your Name, Faculty Sponsor’s Lab
230 Physical Sciences Building 
Santa Cruz, CA 95064
Fax: 831-459-2935 
Mail stop Code: PSB-CHEM

BCB (BMEB) Track students-Your mailing address is:

Your Name
UC Santa Cruz
1156 High Street 

Mail Stop Code: SOEGRAD
Santa Cruz, CA 95064
Fax: 831-459-4482
   

MICRO Track students-Your mailing address is:

UCSC Dept. of Microbiology and Environmental Toxicology
Your Name, Faculty Sponsor’s Lab
430B Physical Sciences Building 
Santa Cruz, CA 95064
Fax: 831-459-4719
Mail stop Code: PSB-METX 
 

EMAIL ACCOUNT
Virtually all information will be communicated to you via an electronic mail account set up for you in the standard format of @ucsc.edu. Your email accounts are already set-up.  Please get in the habit of checking your e-mail frequently as announcements about fellowships, employment and department requirements are posted on a weekly basis. Please pay special attention to messages sent subject headings labeled as ACTION REQUIRED, RESPONSE NEEDED and PLEASE READ.

You should have received email regarding your UCSC e-mail account; further instructions will be given during the PBSE Orientation. Please reserve e-mail questions for the computer orientation on September 19th with Mary Erikson, or forward them to mcdhelp@acg.ucsc.edu.

Alternatively, email can be accessed on the Internet using any browser (Netscape, Internet Explorer and Firefox) by going to http://its.pbsci.ucsc.edu/email-email-lists/.

 
STUDENT IDENTIFICATION CARDS
All incoming students will need to get their pictures taken before the start of the fall quarter for their student identification cards.  ID Card Services is located on the first floor of the Bay Tree Bookstore building in between the Digital Copy Center and the Express Store in the UCSC Quarry. Refer to their website for their fall incoming student ID services scheudule. Enrollment stickers verify a student’s enrollment and quarterly status at UCSC.  A current sticker, on your ID card, functions as a free metro/shuttle bus pass around campus/town, recreation facilities card and library card.  You will receive your Fall 2016 sticker when you pick up your card from the ID Card Services, after your photo has been taken.  After fall quarter, you will obtain your quarterly stickers from your track's graduate program coordinator after your enrollment has been verified by the department.


HELPFUL EMAIL ADDRESSES

Title Name Email Address

BCB (BMEB) Grad Program Coordinator

Tracie Tucker traciemt@ucsc.edu
MCDB Grad Program Coordinator Sarah Amador

samador@ucsc.edu

MSCB (CB3) Grad Program Coordinator Janet Jones jajones@ucsc.edu
MICRO Grad Program Coordinator Allyson Ramage aramage@ucsc.edu
Graduate Division Kris West kwest@ucsc.edu
Email Account Tech Support ITS Help Desk help@ucsc.edu
Enrollment Support Office of the Registrar registrar@ucsc.edu



HELPFUL URLs

Student Portal-MyUCSC http://my.ucsc.edu
AIS FAQ http://registrar.ucsc.edu/faqs/students/index.html
Virtual UCSC Map http://maps.ucsc.edu/
Housing Information http://housing.ucsc.edu/housing/graduate.html
Office of Registrar http://reg.ucsc.edu/
Student Business Services http://sbs.ucsc.edu/
PBSCI Payroll http://pbsbo.ucsc.edu/acapers/index.html



SAVE THE DATE

Event When Where Event Information
Student ID Pickup Sept 5-9 ID Card Services Student Photos will be taken at time of pickup (Fri, 9/16 is the last day you can pick up your cards before the qtr starts)
PBSE Research Conference   Sept. 14 8:00am-9:00pm Roaring Camp Department Research Conference: one-day event to introduce new graduate students to faculty, grads, postdocs and other researchers in MCD Biology and affiliated departments of Chemistry, Environmental Toxicology and Bioengineering.
Chemisry Research Conference   Sept. 13 9:00am-9:00pm Happy Valley Conference Center Department Research Conference (CB3 students ONLY): one-day event to introduce new graduate students to faculty, grads, postdocs and other researchers in MCD Biology and affiliated departments of Chemistry, Environmental Toxicology and Bioengineering.
PBSE Orientation Sept. 19 8:30a.m.-5:00 p.m.  Biomed 300 Introduction to the graduate program in PBSE-Attendance required
Graduate Division TA and New Grad Orientation Sept. 20 8:30am-2:00pm Classroom Unit 2
New Teaching Assistant Orientation + Information regarding the campus and the Graduate Division (beginning at 10am). Box lunch provided. Graduate Student Association Resource Fair in the Quarry Plaza follows!
Instruction Begins Sept. 22


Your attendance is mandatory at the Graduate Division Orientation, Department Orientation and Research Conference.