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Hiring Postdocs & Lab Staff/Researchers

Please contact Grace Kistler-Fair as soon as you decide you would like to hire a postdoc or lab staff/researcher.

MCD Faculty commonly hire lab staff using the following 3 titles:

Postdoc hire considerations:

  • The total duration of an individual’s postdoctoral service may not exceed 5 years, including postdoctoral service at other institutions.

  • All initial postdoc appointments at UCSC are for two years, with the possibility of extension contingent on availability of funding and a positive performance review.

VISAS

The International Faculty and Scholar Services office (IFSS) supports departments in bringing researchers to UCSC, commonly under J-1 or H-1B visas. Please allow extra time for processing if the scholar you wish to hire needs a visa.

J-1 Visa Costs (can be paid via FOAPAL):

  • $500 for initial requests
  • $250 for extensions

H-1B Visa Costs (can be paid via FOAPAL):

  • $460 Form I-129 Petition (required)
  • $500 Fraud dedection and protection fee (required)
  • $2805 Premium processing fee (optional but recommended in all cases)
  • $470 Form I-539 (if dependents seeking H-4 status is required)
  • $2000 IFSS processing fee

Please visit IFSS (International Faculty & Scholar Services) for more information regarding J-1 and H-1B visas.

Additional visa information can be found here.

The flowchart below represents the steps necessary to hire a postdoc or lab staff member/researcher.

Please contact Grace Kistler-Fair (mkistler@ucsc.edu) as soon as you identify a candidate or need to open a recruitment as the hiring process can take 8-10 weeks. Please also allow extra time if a visa sponsorship is required.

flowchart for hiring

Important Accounts for Hiring Postdocs & Lab Staff/Researchers

UC Recruit

The online recruitment system for academic positions at UC Santa Cruz that allows applicants to apply online and search committee members can review applications online 24/7.

Please note that training is required prior to access to UC Recruit.

Tools for Users

UC Recruit (Access to UC Recruit)

Faculty Recruitment Workshops for Search Committee Chairs and Diversity Liaisons
(In Person Training)

Quick Guides for Search Committee Members - Faculty Reviewers

Dossier Service-Interfolio: Information for staff to send to applicants who have questions about uploading letters from a third party vendor.

Guide to the New Workspace Ribbon: Guide to the 9-21-17 changes to Recruit's filters and columns display functionalities.
See Also

DivData

The DivData system supports the management of academic personnel records, faculty biobibliographies, and reviews for UCSC academic personnel.

Help with many common tasks is available on the in-system Help site (click the "?" icon in the DivData main menu).

Still have questions? Trouble logging in? Email divdata-help@ucsc.edu
The DivData helpdesk is staffed on campus business days from 8:00 a.m. to 5:00 p.m.

System Overview

DivData (Access to DivData)

DivData is an internally-developed web application used to maintain personnel-related information about academic appointees. It consists of three main components:

DivData Review facilitates the academic personnel review process for appointing and advancing nonstudent academics in accordance with UCSC campus policies. For more information, see DivData Review.

DivData Biobibnet is a faculty repository for biobibliographic information and scholarly/creative work, augmented by a department-maintained course archive. For more information, see DivData Biobibnet.

DivData Administration is used by campus staff with academic personnel-related responsibilities, facilitating academic personnel information management and reporting.

How Do I Receive Access to DivData?

DivData accounts are automatically provided to active nonstudent academic employees so they can participate in their reviews and those of their academic supervisees or colleagues, as appropriate, as well as maintain their biobibliography profiles. For more information, see DivData User Account Processes.

Tools for Users